An Indian University with Multi-locational Campuses is Now Able to Process and Announce Exam Results within a Couple of Hours of Conducting the Exams

An Indian University with multi-locational campuses is now able to process and announce exam results within a couple of hours of conducting the exams

Overview

Our client is a renowned educational brand in the higher education sector in India. A name to reckon with, the University operates 16 campuses of higher education across India. With a student base of more than 20,000 students, the educational institute was looking for ways to process exam results faster. It was also on the lookout to improve operational and academic efficiency of staff and faculty.

The Challenge

The Indian University is one of the premier names in higher education in India. With a history of ___ years in the education sector, the University is forever looking for ways to improve its systems and processes and provide the best campus experience to its students.

The University, in doing so, also wanted to improve operational efficiency of its employees who, were spending considerable time processing results of 20,000+ students. Adoption of a technology-based solution would reduce paperwork and streamline workflow of faculty who could then focus better on research and pedagogy.

The prestigious University conducts an annual screening test to select students for its courses. Thousands of applicants aspiring to enrol in the courses throng the University each year. But, only a few get selected. Aspirants who clear the test are granted admission as per their score. The test processing was mainly paper-based just as the internal exams. So was the pre-examination process.

Due to the manual nature, the results took a considerable time to be processed and the University often lost some of the best aspiring candidates to its competing institutes/Universities. Processing results faster was the only way to avoid this loss.

Besides this, some of the other problem areas that the University wanted a fix for were:

Maintaining attendance records

Records of students meeting the attendance cut-off as a qualifying criterion for appearing in exams

Performance in internal assessments

Need of a technological solution was an urgent need for the University.
Luckily, Unikul’sCDx was a perfect fit for the problem.

The Approach

Unikul’s flagship product – Campus Dynamix (CDx)-SLCM solved not just the problems faced by the University but its solution also covered many other areas of campus management that were earlier not slated for change.

Adopting CDx-SLCM helped the University in

Conducting internal assessments as per University’spolicy (no of assessments and assessment total).

Complete automation of the examination process that made all earlier hand-offs redundant

The long processing was reduced to a mere few hours and results could be declared within a short period of time in the absence of manual management of examination

Attendance records could be maintained without any manual intervention

Accessing these records was equally easy for students, administrative staff, faculty or parents

Other examination related aspects such as issuance of hall-tickets, resource allocation for conducting exams, revaluation requests by students, etc could be handled without any hiccups

The system also gave visibility to parents on their ward’s performance thus elevating the overall experience

Campus Dynamix-SLCM: The Missing Piece that Completed the Puzzle

CDx has been designed and developed by some of the best brains who believe in providing a holistic solution that encompasses every aspect of campus management and thus offers a superior experience to all stakeholders.

Owing to its ability to integrate with all existing software and systems seamlessly, CDx-SLCM system fit in the University’s existing system like a piece in a jigsaw puzzle without disturbing any of the other processes and yet, introducing the best industry practices.

The highly customizable nature of CDx-SLCM made it possible for the software to allow create timetables, examination schedules, marking and grading schemes, and attendance record maintenance as per the University’s requirement.

Due to the robust and reliable nature of CDx, the University can now stick to its promised date of result announcement which earlier wavered dueto manual processes.

Result:

Overall, the University has not only been able to improve the processes and systems but now offers a far better experience to all its stakeholders.

With the administrative staff having fewer exam related activities to handle manually, they can wind up admission and exam processes faster.

The faculty, with a far easier record maintenance system and a simpler grade generation system, is now able to concentrate better on research and teaching.

Students are able to access the results and attendance records thus replacing the need to physically visit faculty office and University to get the same.

The financial aspects are also better managed. Due to accurate and faster result processing, students are now able to pay the new semester fee on time thus easing the earlier never-ending burden of fee collection for accounts and finance departments

In short, the University is on the road to provide a world-class experience to its stakeholders while taking education and campus experience to an all new high.

Success Stories